Foreign Supplier

The foreign company can register with Transpetro for the supply of small goods, in the form of a Value-Based Bid Waiver.

To start the registration process with Transpetro, the interested company must send the following documents:

1) Supplier Registration Form (See Model) and Material Family Link Form (See Model).

- The SUPPLIER REGISTRATION FORM must contain the full name of the company's legal representative and their signature with stamp or digital signature. If signed by a third party, the Power of Attorney must be attached.

*For digital signature, the digital certificate with signature validation must be sent.

*Instructions on the fields required in the form can be found in the 3rd tab of the file.

*The file to be filled in is on the 4th tab.

2) Attach the bylaws/article of incorporation or document proving the existence/regularization of the company.

3) Attach the Power of Attorney if the form is signed by a representative in Brazil.

Document for consultation:

List of Asset Families access the link https://www.petronect.com.br (step by step on the 3rd tab of the Material Family Link Sheet).

Please note: The documents required from the supplier during the registration process must follow the instructions below:
- Make sure the documents you send are clear and legible.
- Forms filled in manually, illegible and/or with erasures will not be accepted.
- The document templates provided must be used. Modified forms will not be accepted.
- Rename the files using the actual document name to facilitate identification.
- The documents must be sent in PDF format.

 

Simplified Registration - Evaluation of document

Documentary Evaluation: consists of analyzing the documentation sent electronically by the company.

  • The evaluation only takes place once the information has been sent in full;
  • At the end of the analysis, if approved or disapproved, the company will receive information about its registration via the commercial e-mail address indicated on the supplier registration form;
  • At the end of the analysis, if it fails, the company must resubmit all the documents in a new application;
  • If it fails the analysis, any pending submissions will not be accepted, as all previously submitted documentation will be discarded.

ATTENTION:

Keep your registration up to date with Transpetro, including your e-mail address, as this is the channel used to communicate with the supplier. For guidance, contact cadastro@transpetro.com.br.

Access Transpetro's Conduct Guidelines our Social Responsibility Policy.

For more information, please visit our website.

Registration Update

Keeping your records up-to-date is essential to ensure legal compliance and transaction security, as well as facilitating communication, avoiding rework, and contributing to more efficient and reliable management.

These requirements apply, in particular, to cases involving changes to bank accounts, company names, and family ties. Applications that do not comply with the guidelines below will be disregarded. This procedure aims to guarantee the authenticity of the request, the security of the information, and the accuracy of the data provided.

For all other cases, the request can be described directly in the body of the email, stating the SAP code or Tax Identification Number (NIF), the company name, and the data to be changed. Please note that additional documentation may be requested if deemed necessary.

Documents required to update supplier registration with Transpetro:

1. Complete the Supplier Registration Form. The file must contain the full name of the company’s legal representative and their signature, either stamped or digitally. If signed by a third party, a Power of Attorney must be attached. For digital signature, a digital certificate validating the signature must be submitted.

- All fields on the form must be completed, regardless of whether there are any changes to your registration information.

- Attach the Power of Attorney if the form is signed by a third party/representative in Brazil.

- Applications that do not comply with the above guidelines will not be considered.

2. Attach the legal document that formalizes and establishes the company’s rules and regulations, according to its legal nature. Examples: Articles of Incorporation, Bylaws, or Registration Certificate.

3) Attach the company invoice containing the following information (applicable only IF there is a change in the bank account):

- Company name

- TIN (Trader Identification Number)

- SAP Code (Transpetro Supplier Registration Number)

- Country where the company is located

- Currency for financial transaction purposes (the system only allows the registration of one currency)

- Bank name:

- Number of checking account and digit(s)

- Bank country

- Full bank address

- Swift: Alphanumeric Code

- IBAN (International Bank Account Number)

*If there is a contract with Transpetro, please include the contract number(s) in the request email and copy the contract manager(s) and/or supervisor(s).

*Considering the internal deadlines for processing payments, the request to change bank details must be submitted at least 15 (fifteen) days before the due date of the billing document.

4. To link and/or expand families of GOODS, fill out the Material Families Linking Form.                                        

- To consult Families of Goods, access the link https://www.petronect.com.br (the step-by-step instructions are on the 3rd tab of the Material Families Form).
- It is necessary to provide the code and full description of each family, ensuring that they are compatible with the company’s NAICS (North American Industry Classification System).

Note: The template forms are available in the Foreign Supplier tab and contain instructions for completion on the 3rd tab of each file. Please follow these instructions and fill out the form(s) on tab 4. The files must be submitted exclusively in PDF format, ensuring the integrity of the information and signatures.

ATTENTION:

• The documents required from the supplier during the registration process must follow the instructions below:

- Make sure the documents you send are clear and legible.

- Handwritten, illegible, and/or erased forms will not be accepted.

- The provided document templates should be used. Modified forms will not be accepted.

- Rename the files using the document’s actual name to facilitate identification.

- The documents must be submitted in PDF format.

• Please read all instructions carefully, fill out and sign the respective forms correctly, and send all required documents. If the submitted documentation is not compliant, the service will be terminated, and all documents will need to be resubmitted through a new request, which will imply a longer timeframe for updating the registration.

• Please note that additional documentation may be requested if deemed necessary.

IMPORTANT:

*Keep your registration information up-to-date, including your email address, as this is the channel used to communicate with the supplier. 

*Access Transpetro's Code of Conduct, Compliance Policy, and Social Responsibility Policy.

*Participate in the training track and the ESG questionnaire for Suppliers by clicking HERE

*For more information, please visit our website CLICK HERE! 

The documentation should be sent to Supplier Registration (cadastro@transpetro.com.br). 

ESG for Suppliers

Find out more here.